Disposing an asset

Disposing an asset retires it from active use — when it’s scrapped, sold, lost, or otherwise removed from service. The asset stays in your records for history and reporting, but it’s marked as disposed and no longer appears in your active asset lists.

Before you begin

• Dispose must be enabled for your role. If it’s missing from the Actions menu, ask your administrator.
• Disposal is a bulk action — you can retire many assets at once, so it pays to filter your list down to exactly the assets you mean to dispose of before selecting.
• If you’ll need a specific Dispose Reason (such as Donated or Traded In), have an administrator add it under Lookups → Dispose Reason first.

Dispose of an asset

1. Open Actions → Dispose.
2. Find the assets you want to retire. You can search by Asset Tag, Asset Type, Location, Department, or Purchase Order, and use Show Filter to narrow the list.
3. Select the assets to dispose of from the list. Double-check the selection — every asset you tick will be retired together.
4. Under Reason for Disposal, choose a Dispose Reason — for example Sold, Scrapped, or Lost. This is required.
5. Add any Notes that explain the disposal.
6. Click Dispose to complete it. Use Clear if you want to start over.

Caution

Disposing retires every selected asset at once and removes it from your active lists. Confirm your selection and Dispose Reason before you click Dispose. If you dispose of something by mistake, you can recover it — but it’s easier to get the selection right the first time.

Note

The Dispose Reason list is something your organization defines. If the reason you need isn’t there, an administrator can add it under Lookups → Dispose Reason.

Caution

If any of the selected assets are currently checked out, Wasp Asset will ask “You are about to dispose checked out asset(s). Are you sure?” before disposing of them. Consider checking them in first so your records stay tidy.

Caution

If a selected asset has scheduled maintenance or open work orders, Wasp Asset first blocks the disposal and asks “Asset has scheduled maintenance. Dispose asset and delete all related maintenance records?” Confirming disposes the asset and permanently deletes those maintenance/work order records — that part isn’t reversible, even though the disposal itself can be undone with Recover.

Tip

You can also dispose of assets straight from the asset list: select them, choose Dispose, and use the quick dialog for the Dispose Reason and notes. Choose the advanced-dispose link in that dialog if you need the full page’s search filters.

If you dispose of something by mistake

Disposal isn’t permanent — you can bring an asset back at any time. See Recovering an asset.

Troubleshooting

• “Select at least one asset.” Nothing is ticked in the list. Search or filter, then select the assets before clicking Dispose.
• “Asset has scheduled maintenance…” The asset has open work orders. Confirming here deletes those work order records permanently — cancel and finish or clear the maintenance first if you want to keep them.
• The Dispose Reason I need isn’t listed. An administrator adds reasons under Lookups → Dispose Reason.
• A disposed asset still needs to show up. Disposed assets move off your active lists but remain viewable — see Disposed assets to review or recover them.
• I disposed of the wrong asset. Use Recover to bring it back into active service.

Related

• Recovering an asset — reverse a disposal
• Disposed assets — review what’s been retired
• Categories, conditions & reasons — manage the Dispose Reason list
• Mass update — another way to change many assets at once